Police Record Check
Orillia District Soccer Club (ODSC) Volunteer Screening Policy
This policy is aimed to reduce the risks and liability for both our people and our organization.
The ODSC requires that volunteers for the club request a police records check and the accompanying vulnerable sector check (VSC) from the OPP (or the policing jurisdiction in which the volunteer resides). Information received by the potential volunteer in response to a such request must be made make available to the ODSC in a form that is suitable for the purposes of determining an applicant’s suitability for the potential role that they are to play with the club.
It is the responsibility of the volunteer to complete the request for a police records check with VSC and present it to the ODSC Board for review. This must be completed prior to the volunteer commencing their role with the ODSC.
A volunteer is suitable for supporting the ODSC if their police record and VSC check return without any concerns. Any question about the suitability of a volunteer is to be determined by the absolute discretion of the ODSC. Any dispute about suitability under this policy is to be resolved by the designate of the ODSC initially or definitively by the ODSC executive, and shall be done in full privacy and confidence (see below).
- How to apply: Volunteers residing in a community policed by the OPP can apply to complete their police record and VSC online at www.opp.ca/recordchecks. Volunteers residing in another police jurisdiction must contact their local police service for directions on how to complete their police record and VSC.
- Cost for application: There is no cost to the volunteer or the ODSC when the requester attaches the Criminal Record Check Letter for 2023 to the application.
- Confidentiality Considerations: The ODSC will take all reasonable steps to protect the confidentiality of personal information received from the volunteer in this process. Any personal information disclosed including police records check or vulnerable sector checks shall only be reviewed by a single ODSC Board Member, designated by the ODSC board executive. The Board Member shall examine the material and verify the compliance of the applicant volunteer to this policy. Police records checks or copies submitted to this individual will not be retained by the OSDC.
- Who and how often must a police records check be completed: All coaching staff and volunteers are required to complete a police records check and a VSC. It must be completed prior to the commencement of a volunteer’s role within the ODSC. These checks are required as follows:
- Travel Teams: A VSC will be valid for 2 years but each person will be required to sign a Declaration for the 1 year after your VSC was completed to confirm your eligibility.
- House League: A VSC will be valid for 3 years but each person will be required to sign a Declaration for the 2 years after your VSC was completed to confirm your eligibility. All house league coaches are requested to bring their completed VSC to the annual pre-season Coaches Meeting.
2023 Police Record Check Letter